Customize the financial statements layout

This feature is only available with products on the CaseWare Cloud Engagements platform.

You can customize your financial statements document layout to meet internal requirements or specific client requirements and prepare your financial statement for printing and archiving.

To start customizing the layout, open your engagement file and select Documents from the top menu. Select the desired financial statements document to open it.

Note: If you want to customize the financial statements document layout in the firm template, you must have the Settings Admin role or similar to access the firm template. See Manage the firm template for information on how to open and edit the firm template.

Add a page break

You can insert page breaks in your financial statement. You can use a page break to indicate that you plan to add content or to create blank space between two areas.

You can also add a page break inside a table in the document to better present the table's information. For example, you can insert a page break inside a table to have similar or related information show on the same page rather than being spread over two pages.

Note: You can't remove page breaks in the default content that comes with your product.

To add a page break in the document:

  1. Locate where you want to add your page break.

  2. Go to the left side and select the Add icon () to add new content.
  3. Choose Page Break from the list of content types.

To add a page break in tables:

  1. Select the desired table.

    Icons for table options display on the right.

  2. Select the More actions icon ().

  3. Choose Edit Dynamic Table from the list of actions.

    The table opens in edit mode.

  4. Locate where you want to add a page break.

  5. Select the Add () | Page Break at the left border of the table.

  6. Select SAVE or SAVE & CLOSE at the top of the page.

Add a header or a footer

You can add engagement information to the header and footer of your financial statement. For example, you can add the name of the engagement to the header and your firm name to the footer.

You can also customize the header or footer for any area or page break in your financial statement and the notes area (Notes to the Financial Statement ).

To add a header or a footer to a financial statement:

  1. Select the Settings icon ( ) and choose Document Print Settings.

  2. Enter the header and footer content at the Header and Footer text fields.

    You can use the formatting toolbar to customize the header or footer content.

  3. Select Save.

To add a custom header or footer to a financial statement area:

  1. Go to the desired area.

  2. Select the More actions () icon at the top right corner of the page.

  3. Choose Edit Print Settings from the list of actions.
  4. Select Custom header and Custom footer to display the text fields for the header or footer.

  5. Enter the header and footer content at the text fields.

    You can use the formatting toolbar to customize the header or footer content.

  6. Select Save.

    The header or footer information you added apply to this area overriding any existing header or footer setting for the document.

To add a header or a footer to the notes area:

  1. Select the Settings icon ( ) and choose Notes Print Settings.

  2. Enter the header and footer content at the Header and Footer text fields.

    You can use the formatting toolbar to customize the header or footer content.

  3. Select Save.

    The header or footer information you added apply to the notes area (Notes to the Financial Statement) overriding the existing header or footer setting for the document.

To add a custom header or footer to a page break:

  1. Select the desired page break.

    Icons for page break options display on the right.

  2. Select the More actions icon ().

  3. Choose Print Settings from the list of actions.
  4. Select Custom header and Custom footer to display the text fields for the header or footer.

  5. Enter the header and footer content at the text fields.

    You can use the formatting toolbar to customize the header or footer content.

  6. Select Save.

    The header or footer information you added apply to this page break overriding any existing header or footer setting for the area and the document.

Rearrange areas

A financial statement consists of different areas. You can rearrange the content of your financial statement by moving areas.

To move an area:

  1. Go to the Document Map on the left side of the page.

  2. Locate the area that you want to move and select the Move icon ().

  3. Drag the area then drop it in the desired location on the map.

  4. A grid displays in the map to mark the borders of each area. Use the grid for guidance as you drag and drop.

Change the display option for table rows

You can change the current display option for table rows. Based on the row type, you can have three or two display options to choose from.

  • Apply default behavior

    The default behavior differs based on the row type:

    For input rows:

    • Always display this row in the financial statements.

    • Display this row in the document PDF print copy if it has a non-zero balance (that is, the cell is not empty and its value is not zero) - otherwise, hide the row in the PDF print copy.

    For group rows (trial balance group and custom group Total or Title):

    • Always display this row in the financial statements.

    • Display this row in the document PDF print copy if the group includes more than one account with non-zero balance (that is, the cells are not empty and their values are not zero) - otherwise, hide this row in the PDF print copy.

    For trial balance rows:

    • Display this row in the financial statements and in the document PDF print copy if the balances for current or prior years exist - otherwise, hide this row in both.

  • Always display this row

    The row always displays in the financial statements and in the PDF print copy.

  • Always hide this row

    The row is always hidden in the financial statements and in the PDF print copy.

    Note: This option is only available for input rows and group rows (trial balance group rows, custom group Title and Total rows).

To change the display option for a row:

  1. Select the table.

  2. Select More actions (), then choose Edit Dynamic Table.

  3. The table opens in edit mode.

  4. Using the check boxes on the left side, select the desired row.

  5. Select the eye icon ().

  6. A drop-down opens showing the available display options for the selected row.

    Apply the default behavior is selected by default.

    Note: If the row is an input row or a group row, the Always hide this row option is available in the list - otherwise, only Apply default behavior and Always display this row are available.

    Choose a display option for the selected row.

  7. Select the desired display option.

  8. Tip: If you don’t want to change the current display option, clear the row check box.

    The row check box.

  9. Select SAVE or SAVE&CLOSE.

Note that rows that will not be included in the document printout display in gray, so you can easily spot them.

Rows that will not print display in gray.

Set up the print options in the financial statements

The Print () button converts the document to a PDF format so you can print or save the file.

To set up print options:

  1. Go to the Document Map, then select Settings () | Document Print Settings.

    You can only access this option for the content that you add in the financial statements - not the predefined content. To learn more, see Add content areas in the financial statements.

    Note: For the predefined content in the document, you can only access the print settings if you are customizing the firm template. To access the firm template, you must have the Settings Admin role or similar. See Manage the firm template for information on how to open and edit the firm template.

  2. If you want to have different settings for notes, go to the Document Map and select Settings () | Notes Print Settings

    If you want to have different settings for an area, go to the desired area in the document and select More actions () | Edit Print Settings.

    If you want to have different settings for a specific page, go to the page break for that page and select More actions () | Print Settings.

  3. Specify the preferred settings for Letterhead, Page Size and Margins.

  4. Select Apply watermark to apply a watermark in the document.

    You can enter the watermark content in the associated text field.

  5. Select Landscape to change the page orientation.

  6. The default is Portrait.

  7. Clear the Count in page numbering check box if you want page numbering to start after the Table of Contents page.