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Planning an audit engagement

This feature is only available with CaseWare Working Papers.

Learn more about Working Papers.

With CaseWare Cloud, you can plan your engagements so that it can be performed in an effective manner. You can effectively collaborate with key engagement team members without the need of numerous meetings and emails.

The following diagram below describes a common engagement process using CaseWare Cloud.

This topic will provide an overview of how to effectively use CaseWare Cloud to plan your audit engagements.

Create an engagement team

Once you have selected the engagement team members with appropriate level of capabilities, you can create a new group in Cloud for this team

To create a new group:

  1. Ensure that you have the Staff Admin role or equivalent privileges.

  2. From the Cloud Menu, select Groups.

  3. Select New, then choose Staff Group or Contacts Group. The New Group dialog opens.

    The Add Staff Group dialog

  4. Enter a Name and Description for your group.

  5. From the sidebar, select Members. Choose the users you want to add to this group.

  6. If you have the Admin role or equivalent permissions, you can also assign System-Wide Roles.

  7. Select Save.

Now that you have created your engagement team, you can assign the team to the relevant client workspace where you will be publishing your engagement. You will assign the group for your engagement team to the client entity.

To grant access to an entity:

  1. Ensure that you have the Owner role or the equivalent privileges for the entity.

  2. From the Cloud menu (), select Entities.

  3. Select the entity you want to grant access to, then select Share ().

    The Share icon displayed on the Entities page.

  4. Search for the groups, staff members or contacts you want to grant access to, then select Assign Roles to (#) and choose the appropriate role. Any roles that users already have due to previous settings appear under Inherited.

    Select a role to grant it to your user or group.

  5. Select Share.

Set Timing and Scope

Before you can set up the engagement file and start documenting your audit plan and overall audit strategy, the partner and other key members of the engagement needs to discuss the scope, the nature and timing of the audit engagement. With CaseWare Cloud, you can post discussions with key team members, set deadlines and even set a budget.

To create a discussion

  1. Ensure that you have the Editor role or equivalent rights.

  2. From the Cloud menu, select Activities.

  3. Select New, then choose Discussion.

    Select New | Discussion to open the Create Discussion dialog.

  4. In the Create Discussion dialog, enter a subject and the content of your message. To attach a file, select the paperclip icon.

  5. Select the drop-down arrow at the bottom right and select Post and Share

    Select Post and Share to create the discussion and open the Share dialog..

  1. Select the users or groups you want to have access to the file or activity, then select Assign Roles to (#) and the appropriate roles. Any roles that users already have due to previous settings appear under Inherited.

    Select a role to grant it to your user or group.

  2. Select Share.

To create a task with a deadline:

  1. Ensure that you have the Editor role or equivalent rights for the client entity.

  2. Select the file for your engagement. On the detail pane, select Add () beside Tasks.

    Select the add icon to create a task for this engagement.

  3. Enter a subject line and description for your task in the Create Task dialog.

    Enter a subject line and description. The task is already automatically attached to your client file.

  4. Choose a due date for this task.

    Select the due date from the calendar box.

  5. Select Post.

To enter a budget on an engagement:

  1. Ensure that you have the Editor role or equivalent rights for the client entity.

  2. Select the file for your engagement, then select Edit ().

  3. Enter the budgeted time and cost for this engagement.

    Enter the number of hours of work budgeted for this engagement and the budgeted cost.

  4. Select Save.

Once the team has established their overall audit strategy, set your milestones and deadlines, you should be ready to share the new engagement file with your other engagement team members. You can use Cloud as a SmartSync environment, setting up a parent copy in the client workspace. Your team members can then create synchronized copies of this parent file.

Set up engagement file

You have created a new Working Papers file for this client engagement, and now you want to make the file accessible to the other members of your engagement team. To do this, you will need to publish the local file, creating a parent copy on Cloud.

To publish a Working Papers file:

  1. Open your engagement file in Working Papers.

  2. On the Ribbon, in the Cloud tab, click Publish.

    Click the Publish icon on left side of the Ribbon in the Cloud tab.

  3. In the Publish to Server dialog, choose the client entity that the file belongs to.

    Select a Cloud entity for the Working Papers file.

  4. Click OK.

    Click OK to publish the Working Papers file to your chosen Cloud entity.

Once the file has been successfully published to the Cloud, engagement team members will need to obtain a copy of the file in order to collaborate and work on their own computer. You can do this by opening a sync copy from the Cloud.

To create a sync copy:

  1. Ensure that you have the Editor role or equivalent rights for the Working Papers file.

  2. From the Cloud menu, select Working Papers.

  3. Select the Working Papers file you will be working on.

    Select a Working Papers file. The details pane is displayed on the right.

  4. In the details pane, select the More Actions () | Open Sync Copy.

    Select the Open Sync Copy command.

 

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