Create an engagement file

An engagement file is where you collect, organize and review all your client's financial information. When you're ready to begin a client engagement, there are several ways you can create an engagement file from Cloud:

  • Create an engagement file using a Cloud product.
  • Create an engagement file using CaseWare Working Papers.

Create an engagement file in Cloud

This feature is only available with Cloud products. Available products include AnalyticsAI, CaseWare ReviewCompTax, OnPoint PCR, and Audit International.

You can create an engagement file directly from Cloud. You can host all of the engagement work in your organization’s online portal using the engagement file. This makes it easy for your team to collaborate on the engagement.

To create an engagement file:

  1. From the Cloud menu, select Engagements.

  2. From the Engagements menu, select the New button.

    Select the New button to create a new engagement file.

  3. In the New Engagement dialog, select your SmartEngagement product.

  4. In the next dialog, choose your client entity and enter the name for the engagement file. You can also select the start date and end date for your engagement and enter budget information.

    Entering information for a new Smart Engagement.

  5. Select Save.

You have created the new engagement file for your client. Once the file is created, it is automatically opened in a new tab in your browser.

Set the engagement properties

When you first open a new Smart Engagement, the engagement properties pop-up is displayed automatically. You can set some high-level properties for your engagement before you begin to work on it.

To set engagement properties:

You can open the Engagement Properties dialog by selecting the entity name.

In this popup, you can set the following properties:

  • Workflow stage - select a stage for the status of the overall engagement work.

  • Job Number - enter your firm’s job number for this engagement.

  • Operating Name - this field shows the Cloud entity name by default. You can change the default and enter a different name.

  • Year End Date - choose a year end date for this engagement.

  • Currency - select the currency for this engagement.

The Engagement Properties dialog also features the following buttons:

  • Second Reviewer - select to add a second reviewer for all signoffs. This adds Final Review to all signoff options.

    The new option Final Review is available for signoff once Second Reviewer is selected in the Engagement Properties.

  • Consolidate - select to create a consolidation engagement.

  • Lockdown - select to lock the engagement file, once all the work is complete. To learn more, see Lockdown the engagement.

Once you have finished updating the properties for your engagement, select the Save button.

Create an engagement file in Working Papers

This section describes functionality only available with CaseWare Working Papers.

Learn more about Working Papers.

Desktop engagement files require that you have the software installed on your computer. You can create the engagement file locally and then integrate it with Cloud to enhance collaboration and sharing.

Create the engagement file

Instructions for creating a new Working Papers engagement file are available here.

Publish the file to Cloud

When you are ready to work on the new file, you can publish it to Cloud.

Note: Ensure that you have integrated your Working Papers software with Cloud. For more information, see Integrate Working Papers with Cloud.

To publish a Working Papers file:

  1. Open your engagement file in Working Papers.

  2. On the Ribbon, in the Cloud tab, click Publish.

    Click the Publish icon on left side of the Ribbon in the Cloud tab.

  3. In the Publish to Server dialog, choose the client entity that the file belongs to.

    Select a Cloud entity for the Working Papers file.

  4. Click OK.

    Click OK to publish the Working Papers file to your chosen Cloud entity.

You have successfully published your Working Papers file to Cloud. This creates a parent copy of the file on Cloud, and you can now share it with other staff members. The parent copy replaces the placeholder that was created when you first performed the year end close on the last year’s file.

The local version of the Working Papers file has been published. Next year's file is now a parent copy on Cloud.

Once published, your team can create copies of the file to work on the new engagement. For more information about sharing the file, see Share a Working Papers SmartSync file on Cloud.

Assign staff to a Working Papers file

In most circumstances, staff will be assigned to Working Papers files based on their engagement team (For more information, see Create an engagement team), but in some cases you may want to assign staff individually.

To assign staff to a Working Papers file:

  1. From the Cloud menu, select Working Papers.

  2. Select a Working Papers file, then select the Assigned search bar.

    Assigned search bar

  3. Enter the name of a staff member, then select it from the drop-down menu. You can repeat this step to assign multiple staff members.

  4. Select the check mark button () to complete the assignment.

    Check mark button under Assigned

View Working Papers file assignments

Using the Working Papers app, you can view the Working Papers files that have been assigned to you or to other members of your organization.

To view Working Papers file assignments:

  1. From the Cloud menu, select Working Papers.

  2. Select Filter | Assignments.

  3. From the drop-down menu, select Assigned.

    The Assignments filter on the Working Papers page.

  4. Enter the appropriate name in the Search People... text field.

The Working Papers files assigned to the selected staff member are displayed.

After being assigned to a Working Papers file, you may be assigned tasks for that file. You can see these tasks on the Activities page. For more information, see Viewing your assigned work.

Staff can view their assigned work on the Activitiespage. For more information, see Viewing your assigned work.