Prepare financial statements
As you set up your engagement, the financial statement will begin populating data automatically. You can continue preparing the financial statement by selecting Documents and then the Financial statements document.
View the accounts associated with a balance
While reviewing the balance sheets or dynamic tables on the financial statements, you can view more detailed information about balances and accounts associated with them.
To view the accounts associated with a balance:
Select a line in your balance sheet or dynamic table to display a pop-up with detailed information about each of the groups included in that balance:
Prior year amount
The balance is displayed with its associated accounts.
Populate the Cash Flow Statement
The Financial Statement document populates financial data automatically from your trial balance. When you have data that does not derive from the trial balance, you can manually enter it in the cash flow statement so that it transfers through to your balance sheet.
To enter data into the cash flow statement:
In the Financial statements document, scroll down to the Statement of Cash Flows and select the Edit button at the top of the page.
Select a gray field to enter cash flow data for that line.
To enter data into a calculated field, select the Gear icon (), then choose Override calculated balances. You can then enter cash flow data into the selected line.
Once you have entered all of your cash flow data, select the Edit button at the top of the page to save your changes.
The new data is entered into the cash flow statement and calculated in the balance sheet.
Expand a statement row to display more detail
In some financial statements documents, you can choose to display the financial details for each individual account or to only display the sums for certain account categories.
For example, suppose that you had the following accounts in the balance sheet:
You can collapse the individual lines under Property, Plant and Equipment and only display the sum for that category.
To expand or collapse a row:
Select the arrow pointing down () to expand a row.
The expanded row shows the figures for each account in the group. It also shows any available information (such as note references) for each account.
Select the arrow pointing up () to collapse a row.
The collapsed row shows the total amount for all accounts in the group.
Note: Expandable rows in the financial statements may not be available in all SmartEngagement products.
Cross-reference a row in the financial statements with a note
Smart Engagement includes a pre-populated note library that you can cross-reference on your financial statement. Each row of the financial statement can be attributed its own set of relevant notes.
To cross reference a row in the financial statement:
At the top of the page, select the Edit button.
At the row you want to reference with a note, select (Note #).
In the pop-up, select the note(s) you want to reference.
Select the Edit button to save the changes.
The selected notes are referenced on the financial statement row. The note numbers display next to the row name for quick viewing.
For information about making other formatting or content changes to the financial statements document, see Customize financial statements.
Print the Financial Statements
If you require a physical or digital copy of the current financial statement, you can print the statement. The Print option converts the current statement into PDF format, which you can print or mail as required. To adjust how the financial statement will look once converted, you can first modify the Print Settings.
To modify the print settings:
In the document toolbar, select the More actions () | Print Settings.
The Print Settings dialog is displayed.
In this dialog, you can change the following settings:
Header and Footer - enter content for headers and footers when you print your document.
Page Settings - select a page size and toggle page orientation between portrait (default) and landscape.
Margins - set the margins for your document.
Table of Contents Settings - select whether the pages should be counted when generating the table of contents.
Note: this setting only applies when changing print settings for a Page Break or Grouping section.
To print the financial statements:
In the financial statements document, select the Print button.
The financial statement is converted to PDF for printing or saving.
Was this helpful?Yes
In this article
Subscribe to receive updates on the latest articles and news for CaseWare products.
Your download will start immediately after you subscribe.No thanks, I just want the file.