Complete a checklist
In an engagement file, you will typically record your engagement work in documents called checklists. Each checklist includes a series of tasks to guide you through the engagement work, and as you perform each task, you can enter responses or data to the checklist and sign off on the task.
Completing an item in a checklist
Each item in a checklist is called a procedure. procedures have two main parts:
a description of the tasks to be completed or the information to be gathered
fields for you to enter information or conclusions
The input fields for your procedure are called responses. Response fields are displayed beside or below the procedure.
As you work on a checklist, you will track the work you have done by completing procedures. Once you have entered a response for a procedure, you can sign off on it by selecting the Sign Off icon () to the right of the response.
Viewing client responses for procedures
In some SmartEngagement products, authors will create client requests for collecting information for engagement work. Once a client contact replies to procedures, that information is added to the engagement file, and engagement staff members can use it to complete checklists.
If the questions in a client request correspond directly with procedures in a checklist, the author can link the questions and procedures. If a client contact answers a linked question and an engagement staff member accepts the response, that question and its response are displayed on the corresponding checklist.
To view client responses in a checklist:
Select the ellipsis icon (), then select the checkbox beside View Client Responses.
Once you have enabled the setting, any procedure responses that have been accepted are displayed beneath their linked procedures. You can select the procedure icon () in the response to open the corresponding procedure.
Reviewing procedures deemed not relevant for the file
Some of the checklists in your engagement file may include content that is not visible by default. The author of the checklist can set visibility conditions on different sections or procedures so that they are only displayed if they are relevant for your work.
For example, at the top of a checklist you might be prompted to select your engagement type.
If you are working on a review engagement, choosing Review will display additional procedures relevant to that engagement type.
You can review all of the procedures in a checklist to see which ones are currently not relevant, or hidden.
To review all procedures (visible and hidden):
At the top of the document, select the ellipsis icon, then select Hidden Items.
You are now viewing all hidden content for the document. In this view, you can see all of the groups and procedures in the document.
If a group or procedure has a visibility icon beside it, this indicates that it will either be displayed or hidden based on a set of visibility conditions. There are four possible icons:
Visible () - this content is normally hidden but currently displayed in the file.
Hidden () - this content is normally hidden and currently not displayed in the file.
Forced visible () - this content’s visibility conditions are not met, but it has been forced visible by a staff member.
Forced hidden () - this content’s visibility conditions are met, but it has been forced hidden by a staff member.
To review the visibility conditions for a procedure or group, select the visibility icon.
Making a hidden procedure visible
If you review the hidden procedures in a checklist and find a hidden procedure that you want to include, you can make the procedure visible by default.
Note: You can only display hidden items in an unlocked engagement. To unlock an engagement, select the entity name at the top left corner of the page to open the Engagement Properties dialog, then select Unlock.
To make a hidden procedure visible:
At the top of the checklist document, select the ellipsis button, then select Hidden Items to display all hidden content in the document.
Select the visibility icon for the hidden procedure. At the bottom of the visibility pop-up, select Show.
When you select the Hidden Items option again to stop viewing hidden content, the procedure will be displayed in the document. You can then enter the relevant information for that procedure and sign off on it.
Editing and signing off a conclusion
Some of your checklists may include a Conclusion section. You can use this section to enter comments or recommendations based on your findings while completing all of the procedures in the checklist.
Once you have entered responses and signed off on all of the items on your checklist, you can enter your conclusion and sign off on it.
To edit and sign off a conclusion:
At the bottom of the document, enter the conclusions for this document in the text field.
Select the Sign off button to sign off the conclusion.
You have now signed off on the conclusion for your checklist. At this point, you can indicate that the checklist is complete by signing off as the preparer at the top of the document.
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