SE
SmartEngagement
Working Papers
CaseWare Working Papers
Analytics
CaseWare Cloud Analytics
Time
CaseWare Cloud Time
PCR
OnPoint PCR (Preparation Compilation Review)
RCT
CaseWare  ReviewCompTax
SE
SmartEngagement
Working Papers
CaseWare Working Papers
Analytics
CaseWare Cloud Analytics
Time
CaseWare Cloud Time
PCR
OnPoint PCR (Preparation Compilation Review)
RCT
CaseWare  ReviewCompTax

Report engagement results

This feature is only available with products on the CaseWareCloud SE platform. Available SE products include OnPoint PCR and CaseWare ReviewCompTax.

Once you have finished with all of the fieldwork for your online engagement, your next step is to create a report based on your results.

Customize the financial statements

At the conclusion of the engagement, you will create a financial statements document for the client where you explain your findings and present a conclusion. Many online engagement products have a built-in template that will make it easier for you to prepare your financial statements.

The financial statements document is automatically populated with some data as you complete other documents. However, you will need to make other changes to customize the financial statements for your client.

Replace text and field placeholders

The financial statement typically includes an introductory letter created from a template. The template’s content can include placeholders for some text and fields that you need to replace with specific information related to your engagement, organization or client.

Note: The Not-set placeholders indicator at the top of the document tracks your progress on placeholders. It shows the number of placeholders that haven’t been replaced by actual information.

To replace a text placeholder:

  1. Select the text placeholder.

    Blue highlighted text in the document are placeholders.

  2. At the Text Placeholder popup, replace the placeholder text and select Save.

    Note: If you don't wish to change the placeholder text, you must select the placeholder and select Save at the Text Placeholder popup to mark that placeholder as set.

To replace a field placeholder:

  1. Select the field placeholder.

    Blue drop-down fields in the document are field placeholders.

  2. Select a value or specify a date as indicated in the placeholder field.

Expand or collapse rows in statements and tables

In some financial statements documents, you can choose to display the financial details for each individual account or to display only the sums for certain account categories.

For example, suppose that you had created the following dynamic table:

A dynamic table with a breakdown of property, plant and equipment.

You can collapse the individual lines under Property, Plant and Equipment and display only the sum for that category.

To expand or collapse a row:

  1. Select the arrow pointing down () to expand a row.

    The expanded row shows the figures for each account in the group. It also shows any available information (such as note references) for each account.

  2. Select the arrow pointing up () to collapse a row.

    The collapsed row shows the total amount for all accounts in the group.

Cross-reference a row in the financial statements with a note

Many online engagement products include a pre-populated note library that you can cross-reference on your financial statement. Each row of the financial statement can be attributed its own set of relevant notes.

To cross reference a row in the financial statement:

  1. At the top of the page, select the Edit button.

  2. At the row you want to reference with a note, select (Note #).

    Selecting the Note # link.

  3. In the pop-up, select the note(s) you want to reference.

    Selecting multiple note references in the note pop-up.

  4. Select the Edit button to save the changes.

Edit a note

The last large section of the financial statements document is the Notes to the Financial Statements. In this section, you can provide notes for your client that include any supplementary information about the results of your engagement.

Select the Edit button at the top of the page in order to edit your notes. When the financial statements document is in edit mode, you can make changes to each of the sections within the notes.

The Financial Statements document is in edit mode. You can update text areas and make other changes to content in the notes section.

Change the text in a note

Like the introductory letter, notes often include placeholder text or areas where you can provide more information.

To modify a text area:

In edit mode, select the text area you want to modify.

  • Apply a style to a selected text or a paragraph.

  • Make a font bold, italicized or underlined.

  • Change the color of a selected text or a paragraph.

  • Highlight a selected text or a paragraph.

  • Remove all formatting for a selected text or a paragraph and revert to the default.

  • Add a bullet or number list in the text section.

  • Indent a selected text or a paragraph.

  • Change the alignment settings for a selected text or a paragraph.

  • Add or remove a hyperlink in the text section.

  • Add a formula in the text section.

  • Add a horizontal line, an image, a table or a special character in the text section.

  • Add a drop-down box where other staff can select a staff member or a client contact from Cloud, or a date.

Update a table in a note

Some notes also include dynamic tables. Dynamic tables contain specific lines from the trial balance or custom rows where you can input your own data. These tables are intended to highlight specific parts of the trial balance or to support your conclusions.

This dynamic table is displaying balance information for selected groups under Property, Plant and Equipment.

You can edit a dynamic table to show custom content for your notes.

To edit a dynamic table:

  1. At the top of the page, select the Edit button.

  2. Select the Gear icon () on the dynamic table, then select Edit Layout.

    Selecting the Edit Layout option.

You are now in the dynamic table editing view. Here you can make changes to your dynamic table.

The editing interface for dynamic tables.

To view hidden content:

Select the Table Options icon () at the top left of the page, then select Show hidden items to view any rows or columns that have been hidden.

To add a row:

Select the Add icon () in the place where you want to add the row.

Inserting a row into the dynamic table.

You can choose one of the following options:

  • Trial balance data - insert an account or group from the financial statements. If the group has subgroups, they are all inserted into the table.

  • Input row - insert a blank row. You can enter an item name and custom values for current and prior year balance.

  • Commentary row - insert a row for text entry. You can enter a description or other information that you want to include in the table itself. You can also add references to other notes in the financial statements.

  • Spacing row - insert a row with no input fields. Spacing rows add white space to your dynamic table and make your content easier to read.

  • Custom group - insert a row for a custom group. You can enter a title for your group.

Note: You can add a row to a custom group by adding the new row between the group name and the total row. To see the total row of a new custom group, ensure you are viewing hidden content. Group Account 1 is indented slightly, indicating that it is part of Sample New Group.

To move a row:

Select the Drag row icon () and drag the row to its new location. Valid locations are indicated by darkened lines above or below existing rows. When you drag the row over a darkened line, it will flash blue to indicate that you will move the row to this location when you drop it.

To change row settings:

Check the box beside a row to select it. The menu at the top of the page will change, and you can change settings for the selected row.

When you select a row, one or more commands are displayed at the top of the page.

You can perform the following actions:

  • Display opposite sign() - toggle the values in the selected rows to display the opposite sign (negative or positive). Trial balance values that are set to display the opposite sign are displayed with italic font on this page.

  • Group rows() - creates a new group for the selected rows. This command is only available when you select more than one row.

  • Subtract from total() - subtracts the selected rows from the group total instead of adding it to the total. This command is only available when you select rows in a custom group.

  • Hide/Show( / ) - prevents the selected rows from being displayed or makes the rows visible in editing mode and in the financial statements.

  • Delete() - removes the selected rows from the dynamic table.

To change group settings:

You can change display options for groups with commands at the right-hand side of the dynamic table.

Selecting the group settings icons.

You can change the following settings:

  • Collapse - hide all detail rows in a group.

  • Expand - show all detail rows hidden under a collapsed group.

  • Do not indent detail rows/Indent detail rows - toggle the indentation of all detail rows in a group.

  • Underlines - add an underline or an overline to the total row for the group.

To add a column:

Select the Add icon () in the place where you want to add the column.

Selecting the Add icon to insert a column.

The column is selected automatically, and you can change the column settings.

To change column settings:

Select a column header to view and change the settings for that column.

Changing the settings for the selected column.

You can change the following settings:

  • Column type - choose a column type. The following columns have predetermined values that are automatically entered in the column:

    • Prior year balance

    • Current year balance

    • Amount variance - difference between prior year balance and current year balance

    • Percent variance - percentage difference between prior year balance and current year balance

    You can enter your own values for the following columns:

    • Input - enter text, numbers, currency values or percentages.

    • Custom calculation - enter a calculation using the calculation editor. This calculation will be applied to all cells in the column.

      This calculation column, named Materiality Amount (2017), divides the current year balance for each row by 20 (to match the materiality value of 5%).

    • Note reference - add references to other notes in the financial statements.

  • Column heading - you can insert Dynamic Text or formula (fx) for the header. You can also type simple text in the Output field or combine simple text with dynamic text and formula.

  • Width - select a width for your column. For the current year, prior year, amount variance, percent variance, input and custom calculation columns, width options are Narrow and Standard. For note reference columns or the description column, width options are Small, Medium and Large.

  • Column format - for input or custom calculation columns, you can choose a format for your cell values:

    • Currency

    • Number

    • Percent

    • Text

    If you select Number or Percent, you can also choose the number of decimal places to display.

  • Display options - for some column types and formats, you can toggle the following options on or off:

    • Expand to fill the width of the page - the width for this column will automatically be set to make the dynamic table fit the full width of the page.

      Note: This setting is enabled on the Description column by default.

    • Display zero balances

    • Display opposite sign for balances - toggle the values in the selected column to display the opposite sign (negative or positive).

    • Exclude from totals - values in this column will not be summed up in the total rows for any groups in the table.

    • Display symbol in heading - the currency symbol or percentage sign is displayed at the top of the column.

    • Show year in heading - adds the year to the heading of Current year or Prior year columns.

  • Hide/Show( / ) - prevents the column from being displayed or makes the column visible in editing mode and in the financial statements.

  • Delete() - removes the column from the dynamic table.

You can enable headers and footers in your financial statements document to display general engagement information. For example, you might want to display the name of the engagement and your organization name at the top or bottom of each page.

To add a header or a footer to a financial statement:

  1. In the Financial statements document, select the ellipsis button (), then select Print Settings.

  2. In the Print Settings dialog, enter content for your headers and footers into the Header and Footer text boxes.

  3. Select Save.

You can also add customized headers or footers to different areas of your financial statements document with Page Break or Grouping sections.

To add a custom header or footer to a part of a document:

  1. At the top of the document, select the Edit button.

  2. In the section where you want to add new headers or footers, select the Settings icon (), then choose Edit Print Settings.

  3. In the Print Settings dialog, select Custom header or Custom footer and enter the customized content into the text box.

  4. Select Save.

If you add custom headers or footers to a Page Break section, that header and footer will be used on all of the pages that follow the page break. If you add them to a Grouping section, the header and footer will be applied to all pages that contain group content.

If you require a physical or digital copy of the current financial statement, you can print the statement. The Print option converts the current statement into PDF format, which you can print or mail as required.

To print the financial statements:

In the financial statements document, select the Print button.

The financial statement is converted to a PDF file which is displayed on a new browser tab. You can save or print the PDF file from the new tab.

Archive engagement information

You can download archival engagement information for offline storage.

Download a reference copy

You can download a .zip file containing all of the documents in your engagement’s document manager. Forms and checklists will be in PDF format. Documents that you uploaded to the engagement file are included unchanged.

To download a copy of your engagement:

Select the Information icon () and choose Download reference copy.

A .zip file downloads to the location specified in your browser settings.

Download an XBRL file

If your engagement includes eXtensible Business Reporting Language (XBRL) information, you can download an .xml file containing this information.

To download an XBRL file:

Select the Information icon () and then choose the desired item under XBRL.

An .xml file downloads to the location specified in your browser settings. If there is only one taxonomy and entry point in your engagement file, the available option is Create XBRL document.

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